March29
I had the most frustrating day (or at least a VERY frustrating 30 minutes) on Friday of this week. I had some questions about some features (not even technical questions) about an online product my wife and I are using called “Mvelopes“. If you haven’t heard of it, it is an online financial tracker/manager that links up with your online bank accounts and allows you to create a budget in a much friendlier way than on paper.
With that introduction, it sounds like I am in love with this product…I was! I don’t hate this product or company because of my horribly frustrating ‘chat support’ experience, I am just disappointed in how they operate their business in the customer support area. I am sharing my whole chat experience with you so that you can hopefully assist in solving a problem that needs to be solved…How do we make chat support better? And by “better”, I mean…Faster, Friendlier, more humanistic and less like robots, along with putting a cherry on top of the way you feel about that company and/or service.
My Mvelopes Chat Support Experience (it all starts with me wanting to get two easy questions answered and it all goes very wrong):
Chat Supports Starts (Green = Shawn [the support employee], Red = ME [the guy who wants fast, easy support], Blue = My side notes.)
Shawn: Hi, my name is Shawn. One moment while I review your question. When your chat is complete, please provide feedback about your experience at http://tinyurl.com/dff4w5
Chais Meyer: Please let me know when you’re ready to chat. (I said this because I’ve experienced chat support with this same company before and they don’t seem to respond until you say something or wait 10 minutes)
Shawn: So that I can better assist you with this, please enable support authorization. (”Alright”, I think, “He is ready to dominate my question credit card payments, and then we’ll move onto memorized transactions [a transaction that repeats itself]” )
Shawn: To enable Support Authorization, please follow these steps.
Shawn: 1) At the very top of the application, click File, Preference.
Shawn: 2) Click on the Support Authorization tab.
Shawn: 3) Click the bullet next to the “Authorize View.” Click OK.
Chais Meyer: donme (I’m so excited to get this support session complete that I am mis-spelling my words)
Chais Meyer: done
Chais Meyer: hello. (I say “hello” because I have been waiting for 3 minutes for a response back…He must be helping many people at one time.)
Shawn: One moment while I look into that for you….
Shawn: Thank you for your patience. (What a sweet guy, this is like an apology for taking a long time!)
Shawn: Please wait for the Deposit transaction to appear in New Transaction pane.
Shawn: Once it appear please assign both the transaction to Credit Card Payment envelope. (this probably doesn’t make very much since to you because I asked him a question about memorizing a certain transaction and a specific way to record my credit card payments.)
Chais Meyer: ok. (one question down, yeah! The next one will be a breeze!)
Shawn: Are there any other questions I can answer for you?
Chais Meyer: If I want to make a payment online and have mvelopes memorize that transaction (showing that it will automatically be a pending transaction every month) how do I do that?
Shawn: It has a recurring payment or just a one time payment. (uh…what?)
Chais Meyer: it is recurring but I don’t want envelopes to pay it for me. I want to do it manually.
Shawn: Okay.
Shawn: You can manually pay it online.
Chais Meyer: right. (…uh, isn’t that what I said above?)
Shawn: Are there any other questions I can answer for you?
Chais Meyer: how do I have mvelopes ‘memorize’ that monthly transaction? (Okay, I’ll ask the same question in a different way, he’ll get it this time. I was probably too confusing last time.)
Chais Meyer: I know I can pay it online. But I want to be reminded to pay it online.
Chais Meyer: Unless there is an easier way for me to handle these electronic payments.
Shawn: I understand your concern. (Do you?)
Shawn: I wish I could help you with this. Bill Pay no longer have Reminders or E-Bill auto-payment. (an actual answer about reminders…right on)
Chais Meyer: When did that stop?
Shawn: A year back.
Chais Meyer: Can I set up a ‘memorized’ transaction with pending or upcoming bills? (So, let’s ask the same question for the 3rd time.)
Chais Meyer: are you there? (no response for 4 minutes)
Shawn: One moment please….
Shawn: Yes you can create a manual transaction.
Chais Meyer: will it repeat? (Question asked for the 4th time)
Shawn: No. (Is this an answer to my question?)
Shawn: You can do it manually every time. (Okay, so I can input every bill every month to have it show up as a pending transaction. How about being able to choose a check box that says “repeat monthly”)
Chais Meyer: OK, that is what I want. Is there anyway to make a transaction repeat every month without using bill pay? (Ask the question again for the 5th time in a different way…I’m a little frustrated but we are getting there!)
Shawn: Yes, you can create a manual transaction.
Shawn: To Create a manual transaction:
Shawn: 1. From the New Transactions register – Navigate to the Pending Transactions section at the bottom of the New Transactions screen.
2. Click “New” in the menu bar.
3. This will create a new line with editable fields. Enter the Payee, Payment or Deposit amount, respective account and a Note if required. Select the envelope and click “Save.”
Shawn: 4. One pending transaction will be created under the Pending Transactions window. You will need to select it and click on ‘Clear’.
Please make sure that you don’t delete these transactions. Once you delete the transaction it will be deleted from the envelope.
Shawn: That’s it. (an answer to a question that I don’t care about, manual transaction doesn’t equal repeating transaction)
Chais Meyer: will this manual transaction repeat every month? (6th time)
Shawn: No.
Chais Meyer: That is what I want. Is there a solution for that? (7th time)
Shawn: Thank you for your feedback. We appreciate any feedback as we endeavor to continuously improve and grow. This communication has been forwarded for review to the appropriate channels.
Shawn: In the future, you can submit enhancement requests and other software suggestions directly through the application itself. Click on Help, Product Suggestions. (uh…so, the standard protocol is to disconnect when you aren’t understanding the question? VERY FRUSTRATED)
Chais Meyer: That was not feedback. It was a fucking question. (I should not have cursed! That was rude of me, my wife keeps telling me I need to lay of the “F-Bombs”.)
Chais Meyer: is there a way to make it repeat?
Chais Meyer: is there someone else that might know?
Shawn: Unfortunately, we do not have this feature right now, but I can forward your input to the appropriate department. Thank you for your suggestion. (Oh my gosh, he told me straight out that this service doesn’t exists! That is what I wanted to know the whole time!)
Chais Meyer: Goodbye and feel free to forward it. I hate chat support! (I was UBER frustrated!)
Chais Meyer: it is so frustrating!
Shawn: Thank you for contacting Product Support. Feel free to contact us again if you have any further questions or issues. (You know I will, You guys answer all of my questions the first time I ask! I’ll probably come back tomorrow to waste another 30 minutes on what should have been a 5 minute phone call.)
Shawn: Take care, bye.
Shawn has disconnected.
Shawn was disconnected from my support chat, and so was my loyalty to this company. “OKAY CHAIS, calm down!” I thought to myself, “just fill out the satisfaction survey at the top and I’m sure you’ll get a proper response back!”
I did fill out the satisfaction survey and here is what I wrote:
This was the worst chat experience ever! I am very frustrated and I would like to talk to a person that can answer my questions without following a script. I want someone that actually knows your product and wants to help customers. I was very interested in your product, in fact I loved it! I am willing to work through issues with a company that wants to succeed and they want their customers to be their inspiration in how their product runs. You are not that right now! If there is a human on board with Mvelopes, I would like more than just an email that says, “I’m sorry your experience wasn’t what you expected, we will work our hardest to improve it for next time”. Call Me if you value support at all: 402-419-1202 Chais Meyer is my name & that is my cell phone. Thank you!
So…Let me ask you all a question, Do you think I received a Phone call? Or…Do You think that I received that much expected email? Okay, I won’t make you guess, I received the email and here it is:
Discussion Thread
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Response (Roger) - 03/27/2009 08:41 PM
Dear Chais Meyer,
I apologize for the unsatisfactory service you have experienced on Live Chat. We would like to offer you a call back from one of our senior support agents if you need further assistance with the issues described below. We can contact you within a business day. Please reply to this e-mail give us a primary and secondary contact number and a time/date when we can contact you between the hours of 8.30 am -4.30 PM Monday - Friday, Mountain time.
We look forward to hearing from you and helping you become an Mvelopes success story.
Please let us know if you have any further questions or concerns. Thank you for your time.
Sincerely,
Product Support
I received an email about re-emailing them with my phone number so they can give me a call back to answer any unanswered questions…Did they even ready my feedback message!?! This is Bull SHIT!
I think that a lot of things go into a situation like this (the reasons I was frustrated and reasons I was left with an unsatisfactory feeling about this company and their customer support). Not all of the reasons have to do with the company themself, some of them have to do with my expectations I have for a product I pay $40 a month for. Some of them have to do with what I ate that morning and how good I was feeling at that moment. But shouldn’t a company be able to change the mood or the relationship that is had with their customer, no matter what mood that customer is currently in or what expectations they have?
It happens every day…Good customer service coming from companies that have to farm out help to other countries to save money. Companies that have just changed ownership and are struggling with adjustments. Then, why did this situation suck so bad for me? Could Mvelopes do something different to make me a sneezer for their company like I was in the months past? Seth Godin has a solution to this problem and he has already written about it in about 4 different books. So why is this soo difficult? Should there be a business exam that businesses must go through before they get their “Business Certificate”? Maybe it is just designed so that the good (customer friendly and loyal) companies survive, and the bad companies die.
I will guarantee one thing, If they would have personally called me and said “Chais, we are so sorry about that chat conversation! Shawn is from india and we haven’t trained him properly on all aspects of the Mvelopes product. We love your feedback and idea for adding this service to our product, and we will work on getting that accomplished. In the meantime is their any way we can make you feel right about this experience?” I would have said “thank you very much for your PHONE CALL! I just want to know what type of things you are doing to improve Mvelopes for customers like me. Could you have a way I can add or see feeback ideas, like that of Tweet Deck, Barista’s Daily Grind, S3mer, and all the other of hundreds of businesses that use User Voice to get their customer’s feedback.
Make the single change of communication (keeping me, the customer, in the loop) and I am willing to ride out the bad stuff that all businesses struggle through during growth.
As my friend Zach Liibbe would say “This was very cathartic”!
Give me your opinion on this topic and have an Awesome Day!
~Chais Meyer